XY Department Of Software Projects

XY Department Of Software ProjectsThe initial budget of XY Department has 2.3 million pounds requested for effectuation of clean computing machine systems of XY division of the federal government, simply they decided for go bad around and spent just 1.5 million pounds due to the shortage of funds. A put up was fieldd and be after within the budget, by setting goals for execution of bundle and ironware across 87 sites and the encountered date if completion is 30th June 2010. The steering committee of the take in was established with both members of XY department chief executive officer as the sponsors and managers belong to the individual departments as the original business case had some risks that were also included as the part of the put up jut out. A union called honorable Programmes grabs the opportunity to implement software and hardware systems for XY Department, as it was its biggest client in the region. Good Programmers Company initially implemented you thful versions of the softwares after consulting with disparate individual depict managers who accommodate requested features. though Good Programmes developing the new versions of the software and hardware systems, all the XY department and the steering committee place some problems with the software and decided to acquire system showers for future versions. Because of the over head of the departments the system testers were non operational to identify the problems in software systems.The new CEO has been appointed after the existing CEO and Finance manager had been removed, who are involved when the original project was mountain chaind and commenced. CEO is been advised for 185,000 pounds more mandatory for completion of this project and which is not in his current budget and he is not sure what aspects create been implemented, and how lots spent for which parts from the original scope of the project as he butt jointt see any reports or documentation procurable, scope r evisions schedule or the budget.ASSESSMENT REPORT ON CURRENT PROJECTThe initial budget 2.3 million pounds requested for implementation of new computer systems of XY department of the federal government, but they decided for turn tail around and spent exclusively 1.5 million pounds due to the shortage of funds. A project was scoped and planned within the budget, by setting goals for implementation of software and hardware across 87 sites and the projected date if completion is 30th June 2010. The steering committee of the project was established with all members of XY department CEO as the sponsors and managers belong to the individual departments as the original business case had some risks that were also included as the part of the project plan. A company called Good Programmes grabs the opportunity to implement software and hardware systems for XY Department, as it was its biggest client in the region. Good Programmers Company initially implemented new versions of the softwares after consulting with different individual project managers who accommodate requested features. Though Good Programmes developing the new versions of the software and hardware systems, all the XY department and the steering committee identified some problems with the software and decided to acquire system testers for future versions. Because of the over head of the departments the system testers were not available to identify the problems in software systems.The new CEO has been appointed after the existing CEO and Finance manager had been removed, who are involved when the original project was scoped and commenced. CEO is been advised for 185,000 pounds more needed for completion of this project and which is not in his current budget and he is not sure what aspects throw been implemented, and how oftentimes spent for which parts from the original scope of the project as he cant see any reports or documentation available, scope reassigns schedule or the budget.Thus, the original project scope and plan with specific milestones for implementation of latest software and hardware systems has not been achieved in the assumption clock time lines and the agreed budget due to the lack of anticipation of department represented managers and deficiency of project management skills.COMPARE ASSESSMENT WITH SOUND PROJECT MANAGEMENT PLANNING PRACTICES OVER CHANGE CONTROL PLANNING From the given scenario of the XY Department of the federal government has not been followed standard practices of change request management process, due to that this case will go into the never ending loop.Therefore, the avocation project managing practices shall give more confident on change control and planning. A formal request of a change is called a form put across, which should be documented.Objective of the Change RequestStudy the adverse Impact of change minimize itCreate maintain a Change Management process impede Unauthorized changesPrepare Change ( dressing out) intentionsPos t Implementation Reviews of ChangesMaintain a record of all changesChange fictional characters draw been classified as infraStandard changesEmergency changesRequest for Change (RFCs)Change Classification PrioritizationChange ModelsForward Schedule of ChangesProjected Service Avail cogencyBack Out PlanChange Advisory tabular array (CAB)CAB/Emergency CommitteeStandard Changes These are the common changes that follow an accomplished procedure and do not displace current running services.For example Updating the Anti-Virus software is a standard Change.Emergency Changes These are critical to an organization and have to be implemented on emergency bases. These are prone to failure.Request for Change (RFCs) These are the type of incidents, upgrades to the infrastructure or changes in the business awaitments generate the need for a Request For Change (RFC).Change Classification Prioritization here we can classify and plan the changes in order of their impact and urgency.Change Mode ls These areThe predefined for resolving the known type and complexity.Automated as far as possible.Maintain scal mogul to create new models.Forward Schedule of Changes (FSC)Contains expatiates of all approved changes and their implementation dates for an agreed period. diminutive short term schedules and less detailed for longer term planning.Projected Service Availability (PSA)To determine the best time for a change implementationBoth the FSC and PSA are agreed with the customersBack Out PlanIt is executed when if the Change cannot happen as per planUsually but not necessarily the typical back out plan is to bring the systems back to original state it was in before the change startedChange Advisory Board (CAB)CAB approves the Changes after assessing and prioritizing the RFCs.CAB members should have sound technical knowledge and ethical business perspective.CAB/Emergency CommitteeThis squad targets to reappraisal only urgent changesFew members required (typically Senior Manager s from concerned dept in the given Case)Availability after shift hoursChange Management Process FlowBack out planActivitiesRecord Request For ChangeReview Request For ChangeAssess Evaluate Change 7 Rs of ChangeAuthorize Change resultant character reference Change Plan (to R D Team)Support/Coordinate Change ImplementationPost Change Review7 Rs of ChangeWho brocaded itWhat is REASON for changeWhat is the RETURN expected from changeWhat could be the RISKS involved in changeWhich RESOURCES are needed to implement changeWho (which RD Team) is RESPONSIBLE for build, test implement changeIs there (or what) any RELATIONSHIP surrounded by this change other changesChange ManagerChairperson of the CABFiltering and accepting RFCsPrimary office of planning and coordinating implementation of changesObtaining authorization for changeReviewing Implemented ChangesConvening emergency CAB meetingsGenerating Change Management reportsMay have Change coordinators to offerCAB MemberBelongs to the CAB and participates in all CAB meetingsHelps in reviewing all RFCs to estimate impactParticipates in Scheduling ChangesIf the good programmers followed the above change control planning methodologies they could have resolved all the issues in the project and deploy hardware and software components successfully in the given time frame. 4 travel RECOMMENDED FOR THE PRESENT PROJECT TO A CLOSEFrom the given case, due to the poor project management techniques the project comes into a loop, which never ends. The following recommend go bring the project to close.Specify Scope and objectives of the projectSpecify the deliverablesDefine Project planningInternal/ External police squad communicationBug/Issue/Service request tracking and progress reportsChange managementRisk managementInitially, the Good Programmes should know the objectives of this project. They should define requirements of the XY Department. Determining the real objectives will service them to plan the project. Also the scope of the project should be defined the amount of work which require performing, and the total number of resources required to deploy the hardware software installations across 87 sites. And understand who the empale holders are, and what they expect to deliver also who the testers and enlist their support. After defining the scope and objectives must have a review with stakeholders and agree with them through Project Steering Committees, and including Project Manager, Department chief, and Department managers, testers in the committees. The main drawback of the given project scenario is they have not employed a Project Manager, which is Essential for best project management practices.Good Programmes ask to define what the project is been delivered. As this project scope is to change the outdated computer systems and implementing the latest hardware and equally software around 87 sites, they must determine what real things will be delivered and document with enough detail to modify someone else to provide them efficiently. Also, all these definitions of the deliverables must review and accept by the project steering committee.Good Programmes must define what different modal values were require for producing all deliver techniques known as all sites information and Breakdown Structures of for each one site. They need to find the approximate time and puts the effort that is required in e actually activity like implementation of Hardware Software on each site also involve the complete project team in estimating how long all activities will take. Set milestones which indicate deadline dates during the project. Also include this into the project plan, and key stakeholders should review the project plan and agree.all(a) the other departments of project planning are unprofitable unless there is no communication between internal or external teams. All the team members must know their role responsibility on the project and every team member should know the s cope, objective and milestones of the project. Also it is ideal that every member should know all build of problems hitting the project. Project Manager should share all kind of information of the project with each and every member of the project.After the project is kick-off, on each and every stage project manager should compare the actual progress with the estimated progress in terms of work and budget. If any astronomical variations in the scope and actual, manager and other key stake holders of the XY Department should take corrective actions on each level.Change is common in any project environment. unless it should be conductd in smooth way to implement those changes. When scope OR Deliverables of the project inescapably changing, the project manager should identify the changes which only possible in the given time deadlines and Budget. Else if manager accepting all the changes, project will never end in the given time frame or budget. Good Programmes manager needs to c onsult with various managers of the departments to accommodate only possible requested new features instead of all. Also manager should be in a position to incorporate the emergency changes in immediately and new features in future releases as the budget defined only for work around and not as estimated. Not managing changes effectively is often a reason why projects fail, so Manager is the key here to manage Change Requests.The outcome of the project is massively effect with these risks. For example if any of the resource is lack of the implementation of the Hardware or software then possibly we miss the deadlines. And there should be plan defined to overcome the risks, and identify as soon as possible. When we have more risks in the project, numbering or assigning the priorities of the risks will help. For Example, If an employee successfully implement the new Hard ware and software in one site, but the problem with one specific component of the Hardware which is know should mark ed as Low risk category, same way we can define medium and critical risks, Hence everyone would know the total risks in the project with their criticality, including the team members and key stake holders. In order to bring the project to a close the above 7 project management techniques the project will be closed in the given time frame and budget.IMPROVEMENT STEPS RECOMMENDED FOR upcoming PROJECT MANAGEMENT PRACTICESThe following improvements need to be implementing to the XY Departments to get the dark-fruited results in future projects. The entire project needs to be categorized for different phases like Planning PhaseExecution PhaseClose jammed phaseThere are many phases in which every phase has there own review process and also the end. The in-chief(postnominal) milestone core is been marked in the starting or at the end of every event with some of the series of its events where the main thing is to complete the major stage.For a successful project we need to meet some cr iterias. They areImpermanent The project has a beginning and the end where the project has a purpose.Uniquely Though projects are similar but the planning might have their own elements which are same or else different.The computer system needs to implement the hardware for the project management the best technique we need to apply for activity to meet the definition of the project.The actual market plan.The budget needs to be corporate.The clement resources needs developing and upgrade of policies and manually.The customer related management system is used to design and install.There will be over hauling of reception of bid system.The annual audit needs to be prepared.The consultant needs to be engaged and been hired.SCOPE The project is to be defined, the audience need to be targeted, the customer and the recipient also needs to be defined.STAKEHOLDERS The project is been affected by the individuals and also the organisationsGOALS Goals need to be return clearly and in detail whe re the stack holders need to sign off before the execution is commenced to avoiding the confusion further.PLANNING Doing a project without a plan is impossible because for controlling a project we need a plan which should be executed by the state who needs to involve through out the project. The documentation needs to be proper and accurate as it is the important childbed for the project management. Stack holders need to be signed off in the project plan in the meeting. The stack holders need to sign the change order form in which the range is being recorded to the project. The statement need to be developed for the large projects where the objectives are being established. The customer satisfaction of the project is the primary objective which should be written and is being placed in the project. The main objective is to see the actual deadlines is being specified within some months.ESTIMATING TIME AND COST To reduce the risk the time is to be reduced based on the available pers on who works on the project and arranges the meeting and other required things. Account chart is used for tracking the labour costs which results reducing the time to record the delay of accuracy. The Gantt chart is more useful for seeing the responsible tasks.SCHEDULING It considers both the task duration and the work must be do in sequence. The work is broken down into levels which need to develop and estimated sufficiently to be intended accurately. The plain should not be more details where you can manage. As we know Bar chart is equal to Giant chart where bar charts doesnt show inter relations in the work, that dont allow the easy way of analysis of impact of the project in which the activity slips of the software will show the holidays and the vacations of the work extended in order to time access on their impact.ORGANISATION The organisation needs to have their own structure during their plan and the project needs to have perfect staff. The project has a structure which is class-conscious disadvantages while running the multi discipline projects. Project management has matrix which is synonymous this deal with many kinds of disciplines. The success of this matrix needs to require a very good skills which are inter personal on all parts of the managers.PROJECT MANAGER A draw not only looks like a manager but he needs the skills of the people which are important. The skills of them are negotiable the flexibility are very important attributes. Any project doesnt work according to the plan where the project manager needs some adjustments in it. The problems need to be resolved territory. To avoid this conflict the technical problems will only make them to build and get faster. Here the communications is very critical for the project manager who often bridges a gap in between the technical stack holders and stack holders who are non technical. Project manager needs to be friendly with everybody and he should not be friend for anyone if he needs to lead th e project in correct path.The decision is very important for deciding the time, cost and budget.NON FINANCIAL INFORMATION This includes man different things namely he defining of the task, sequence of the task, task scheduling, task planning resource for all the people who are well equipped, planning of the organisation, identification of the risk, planning of the quality, task staffing, task reporting, solving of task problems and finally the task change control.FINANCIAL INFORMATION projects generally have a financial factor where the limitation of cost estimates the budgets and shows how to have control over the cost. Project manager needs to interact with the organisation and also with outside agencies regarding the resources after that they will be the stack holders for the project. In this particular the manager has independence to manage and reports when they use which would be in their control throughout the project. 5 6STEPS RECOMMENDED IN SELECTING A PROJECT MANAGER IN FU TUREThere are 10 steps for a project manager to follow for the future development of the project.INSPIRES A SHARED VISION A project attractor will be effective when he has a vision of what he doing and the ability to over come the problems. The change is been able to draw the boundaries. A attractor needs to have lifts up that gives the reason for the vision and also the spirit to change. The attractions visionary enables the people feel very real stake in their project. The people empower the experience vision that explores the vision which means that their jobs are part of future vision in the organisation.GOOD COMMUNICATOR The people who have the ability for communicating in all levels namely the second most important skill are for the project managers and also the team members. The leader needs to have the clear communication regarding the goals, accomplishments, responsibilities and have more expectations with feed backs. There is a great value deal which places openness di rectly. The project leader is cogitate with the large organisation. The leader needs to have the ability of effective use of persuasion when it is necessary for ensuring the team success of the project. The effective communication of the project leader will support the team individual by achieving and also creating the guidelines that results for achieving the career with advancements of the team members.INTEGRITY The project leader needs to remember some important things for setting the team. The lead will be good but the demands need to be committed and the demo of the ethical practises needs to be there. The ethical conduct of these type pf standards is well rewarded by the project leaders based on their responsibility and practice. The leadership needs to be motivated by serving the ego interest of the team. The integrity of the leadership represents a set of values which has less values to share, and the behaviour need to be consistent with all the values that is utilize ho nestly with team members. The leader need to be like a walks to the talk which brings the trust in process earns.ENTHUSIASM All the leaders should have a plain and simple character but should not have a negative thought which brings the public down. We need the leaders to be zealous and needs a attitude that makes us to step into a invigorate journey by that we needs to feel very lively. We usually follow the people who have a attitude of doing but not like the giving 200 useless reasons that doesnt work. The leaders need to be enthusiastic for their commitment towards the goals that they optimise. loss leader ship is something which emerges and also expresses the confidence of their commitment towards the project and also for others who wants to share their optimistic area of expectations. This enthusiasm is very much contagious and also needs to have a effective leaders who know this very well.EMPATHY Empathy is a word which is similar to the word unselfishness. These two looks like similar but sympathy is a word according to the subject principle that absorbs other feelings and is protected into that object which has less concern towards the reality and also the validity of that special object. Empathy is other word that exists when a object is separated by the individual that entitles others feelings and also emotions.COMPETENCE The project leader needs to have a technical ability in the core area of technology business. Project management has a continues recognition in the field itself which will be chosen based on the ability of the successful lead rather on technical as per the past. It is having the track record to win the way which is known as competent. The skills needed for the leadership is to have the ability for challenge, inspiring capability, model to encourage leaders for seeing a capable leader.ABILITY TO DELEGATE TASKS the relationship between the project leader and the team needs to be essential. By using the actions we can demonstrate the trust for checking and having control on the work to delegate and allow people to participate. All the individuals who cannot able to trust the other people often fail like leaders and remain like small managers who will end up their work by themselves. According to project management always a good leader will be little bit lazy and being raise in some perspectives.COOL UNDER PRESSURE In this world all the projects are delivered according to time, budget overcoming all the major obstacles or problems. straight off one is living in the perfect world which doesnt have problems. A leader needs to have a hard attitude that needs to handle all these problems. When they face a event which is stressful and considered to be interesting will feel to influence and the outcomes looks like an opportunity. Out of all these uncertainty the change in chaos will rise up the leaders to articulate the image of future that pulls the project to close.TEAM-BUILDING SKILLS It is defined as the pers on who is strong provides the team to hold together for the general purpose that is a right work. For the progress of the team the group needs strangers who have single unit of cohesiveness for the leader who understands the process that is required for transformation. Every one needs to know exactly the style of leadership during every stage throughout the developing team. Here the leader needs to understand about the team workers styles and should know how to maintain and be a capital throughout the time and handles the problem.PROBLEM SOLVING SKILLS The leadership should be effective and needs to know how to share the problem and handle the responsibilities in the team that usually expect from the project leaders who have skill of sensitive way to solving the problem by themselves. They have fresh and creative type of response that is heard now as opportunities which are not much concerned by others performances. 123ADVICE GIVEN TO C.E.OEvery CEO need to follow some steps for th e successful project.There needs to be a perpetual gradual improvement in the project. The CEO will be happy rarely because among them there needs to be a better performance.There needs to be a obsession for lifelong learning that is read constantly by attending few seminars in groups and join that which inspires and also educate.The strategically ability is to think and perform the plans effectively which focus on both long and short term strategy that is executed and also keeps the company moving in better direction.The ability and desire is to be true towards the servant leader. This helps the team members to work for better tools, to improve the technology, the work need to be efficient with good clearer goals. In return the employees have the resource to view the employee success.CONCLUSIONBased on the current case study the project management is not completely successful due to the fewer funds from the government and the Good Programmers need to show their ability to serve 8 7 sites for all the systems with all the techniques that gives better performance for the XY Department.